How we use your information
Community Planning is a way of working which means public bodies work together with communities to plan and provide better public services. Together these public bodies form a community planning partnership (CPP). In Aberdeen the CPP is called Community Planning Aberdeen.
If you participate in Aberdeen’s CPP we will use your contact details to keep you informed of meetings dates and to share information with you so that you can fully participate. Records are kept of most Council meetings, including CPP. The primary purpose of these records is to demonstrate accountability for the conduct of CPP business.
We also ask you to provide equality monitoring information. It is your choice whether you provide this information. Equality and monitoring information is help anonymously and separately from the information we use to facilitate and record your participation in the CPP. By providing this information you help us to monitor the statistical data to ensure the Council is interacting in a balanced way with groups of people with protected characteristics as defined by the Equality Act 2010.
How long we keep your information for
We will keep CPP members data for as long as you are a participating member. We will keep anonymised data for 5 years for monitoring and reporting purposes.
Meeting agendas and minutes are retained permanently.
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. See more information about the rights you have, as well as contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Officer if you think we have not handled your data properly.
Our legal basis
Aberdeen City Council is the Data Controller for this data about you. Wherever we process personal data we must have a legal basis in data protection law for doing so. The Council understand our legal basis for processing your data as being necessary for the performance of a task carried out in the public interest or in the exercise of the official authority vested in the Council.
In doing so, we may process special categories of personal data, should you choose to provide equality and diversity information. The Council’s legal basis for doing so is that it is necessary for reasons of substantial public interest, for the purpose of equality monitoring.