How we use your information
Aberdeen City Council collects, records and maintains information about you in order to approve, and inspect your business and to enforce food legislation in Aberdeen. The information you provide may be used in relation to other functions of the Council’s Protective Services (Environmental Health and Trading Standards) and will be used to update core contact details across the organisation.
As a Food Authority the Council needs to ensure that an up-to-date list of registered Food Business Establishments is available for inspection by the general public. The register will show your name, food business establishment name, address of food business and the scope and nature of the food business. The register is not displayed publicly but is open to inspection on request.
Who we share information with
Information will be shared with Food Standards Scotland, who manage the Scottish National Database of all food businesses, including those who process products of animal origin.
How long we keep your information for
We will keep your information for as long as you continue to trade. If you cease trading, we will keep your information for 7 years from the date we become aware of this.
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. See more information about all of the rights you have, how they work in practice as well as the contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office if you think we haven’t handled your data properly.
Our legal basis
Aberdeen City Council is the Data Controller for the information you provide. Wherever the Council processes personal date, we need to make sure we have a legal basis for doing so in data protection law. The Council understands our legal basis for processing personal data in relation to you as follows:
| What we do | Why we do it | What our legal basis is | Where we get our legal basis from |
| Approval and inspection of food business establishments and enforcement of food law | Establishments handling products of animal origin who supply these foods to other food businesses will generally require to be approved and inspected | Part of our Statutory role as a Food Authority Article 6(1)(c) Substantial public interest Article 9(2)(i) | EC Regulation 852/2004: General Food Hygiene Requirements for Business EC Regulation 853/2004 laying down specific rules for food of animal origin Food Hygiene (Scotland) Regulations 2006, as amended |
| Sharing with Food Standards Scotland for the database | Evidencing completion of our statutory duties as a Food Authority | Part of our Statutory role as a Food Authority Article 6(1)(c) Substantial public interest Article 9(2)(i) | EC Regulation 852/2004: General Food Hygiene Requirements for Business EC Regulation 853/2004 laying down specific rules for food of animal origin Food Hygiene (Scotland) Regulations 2006, as amended |
| Sharing with other Council Services | To ensure our records are up to date across the organisation | Part of our Public Task Article 6(1)(e) | UK General Data Protection Regulation & Data Protection Act 2018 Best Value duty under Local Government (Scotland) Act 2003 |
| Retaining information about food business owners in accordance with the Council’s Records Retention & Disposal Schedule | Evidencing completion of our statutory duties as a Food Authority | Part of our Statutory role as a Food Authority Article 6(1)(c) Substantial public interest Article 9(2)(i) | EC Regulation 852/2004: General Food Hygiene Requirements for Business Food Hygiene (Scotland) Regulations 2006, as amended |