How we use your information
Aberdeen City Council Community Planning Team are administering funding available for the improvement of local areas through participatory budgeting. The application form asks for your name and contact details as well as information on your project.
We collect your information to process your funding application, communicate with you and monitor your project.
Information relating to the project will be shared with Community Planning Partners, Locality Planning and UDecide Board members. Your personal information will not be included.
Aberdeen City Council may release statistical information on services provided and levels of funding awarded from the Locality Planning, UDecide Fund into the public domain, for example in the form of a public committee report.
Who we share your information with
We are legally obliged to safeguard public funds, so we are required to verify and check your details for fraud prevention. We may share this information with other public bodies (as well as receive information from these other bodies) for fraud checking purposes.
We are also legally obliged to share certain data with other public bodies, such as the UK Government and will do so where the law requires this. We will also generally comply with requests
for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate.
How long we keep your information for
Applications and associated personal details, will be held until the outcome is known. Unsuccessful applications will be securely destroyed 12 months after notifying the applicant. Successful
applications, supporting information and monitoring reports will be stored until 7 years after the completion of the project, or the organisation no longer receives funding from the Council.
Your rights
You have rights in relation to your data, including the right to ask for a copy of it. See more information about all the rights you have and how they work in practice, as well as contact details for the Council’s Data Protection Officer. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data properly.
Our legal basis
Aberdeen City Council is the Data Controller for this information about you. Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. We understand our legal basis as Article 6(1)(e) of the UK General Data Protection Regulation. This is because we undertake this activity as part of our public task under the Community Empowerment (Scotland) Act 2015, section 139.