How we use your information
Aberdeen City Council will use the personal information you provide as part of the recruitment and selection process for joining the School Placings and Exclusions Appeal Committee to process your application.
As part of this process, we ask you to provide information about yourself, and we also create records about you. This is so we can assess your suitability for the position, and so we can communicate with you during the recruitment process.
We also invite you to tell us personal characteristic information as defined in the Equality Act 2010 and other equalities related information. This information is not used as part of the recruitment process. We only use this information for statistical monitoring of the composition of our workforce and to help us ensure that we are complying with our Equalities duties. You do not have to provide this information if you don’t want to.
The types of information we hold will include information you provide in your application as well as information we capture throughout the recruitment process, including: your name and contact details, and information about your employment history, including references, and qualifications.
Members of the School Placings and Exclusions Appeal Committee are required to have Disclosure checks or PVG checks undertaken. Therefore, the Council will process information regarding criminal convictions (and any police intelligence regarding suspected criminality included in a PVG check) to assess your suitability for being appointed as a member of the Committee. You will also be asked to complete a Criminal Convictions Declaration form, which the Council will process to assess suitability for that post.
As part of our selection process, you will be interviewed. The Council will keep records of the selection process you undertake to inform and evidence our decision-making.
How long we keep your information for
We keep information generated by the recruitment process for six months, then we destroy it securely. If you become a committee member we will keep as small amount of information about you so we can keep in touch with you. This is explained in our privacy notice for external committee members.
Your rights
You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. See more information about the rights that you have. You can email the Council’s Data Protection Officer on DataProtectionOfficer@aberdeencity.gov.uk or write to:
Legal and Democratic Services
Business Hub 6
Level 1 South
Marischal College
Aberdeen
AB10 1AB
You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Our legal basis
Wherever the Council processes personal data, we need to make sure we have a legal basis for doing so in data protection law. The table below explains:
| What we do | Why we do it | What our legal basis is | Where we get our legal bases from |
|---|---|---|---|
| Collecting and using your information as part of the committee recruitment process. | Because we need to so we can set up and maintain the School Placings and Exclusions Appeal Committee. |
Article 6(1)(c) Article 6(1)(e) Article 9(2)(g) Article 10 |
Education (Scotland) Act 1980 Education Appeal Committee Procedures Scotland Regulations 1982 |